Personal data protection

Processing of customer personal data

In case of dispute the Czech version prevails.  

We are glad you have decided to sign up for our dance course or private dance lesson, or to use other services or goods we provide at our La Tropical dance and movement studio. Please read the information about how La Tropical s.r.o. processes your personal data.

 

La Tropical s.r.o. will process your personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – hereinafter the "Regulation" and in accordance with Act No. 110/2019 Coll., on Personal Data Processing, as amended.

 

The controller of your personal data is La Tropical s.r.o.

registered office: Sojkovská 735/1, Dejvice, 160 00 Praha 6

contact address: Petrská 1551/23, Nové Město, 110 00 Praha 1

Company ID (IČO): 07739001

registered in the Commercial Register kept by the Municipal Court in Prague,
Section C, Insert 306708

phone:  +420 702 123 128

e-mail: info@latropical.cz

 

If you have any questions about personal data protection, contact us directly at: gdpr@latropical.cz.

 

Scope of personal data processing

La Tropical s.r.o. will process the personal data provided to it, namely:

• Identification data: first name, surname, business name (if it consists of a first name and surname), date of birth, company ID, VAT number (if linked to a natural person)
• Contact data: e-mail, home address and contact address, phone number, parent's contact details
• bank account number
• IP address

The personal data collected may also include any photos and video recordings of you taken in the dance studio.

 

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Purpose and period of personal data processing

La Tropical s.r.o. processes the above personal data for the following purposes:

1) To ensure the proper conclusion and subsequent performance of a contract for services or goods offered by La Tropical s.r.o. within the meaning of Article 6(1)(b) of the Regulation. Personal data are processed during negotiations on the contract, for the duration of the contractual relationship and then for 3 years after the service has ended or the goods have been delivered. Providing these personal data is a necessary condition for concluding the contract.

2) The contract also gives rise to legal obligations for La Tropical s.r.o.,  so it must also process personal data for this purpose within the meaning of Article 6(1)(c) of the Regulation. These are mainly accounting and tax obligations (for example under Act No. 563/1991 Coll., on Accounting, under which billing data are processed and kept, or under Act No. 235/2004 Coll., on Value Added Tax), archiving obligations, and cooperation with administrative authorities, the police, courts, etc. These personal data will always be processed for the period laid down by law.

3) La Tropical s.r.o. also processes personal data on the basis of the controller's legitimate interest within the meaning of Article 6(1)(f) of the Regulation, where:

• we consider the right to an effective defence in the event of a dispute to be a legitimate interest. The data are processed for 3 years after the service has ended or the goods have been delivered under the contract, and the retention period is extended by the duration of any dispute;

• on the basis of the controller's legitimate interest, specifically to protect the property of the controller and of the dance studio's clients, the controller processes personal data by operating a CCTV system. The CCTV system is set up to interfere as little as possible with your privacy. The cameras cover the reception area and the dance studio (where the camera is set up mainly to cover the area for storing clients' belongings – handbags and other items that cannot be left in the changing room locker for security reasons). You will always be informed of the location of a specific camera and the monitored area by a notice (information sign).  CCTV recordings are kept for 5 days;

• processing personal data for direct marketing purposes can also be considered
processing based on the controller's legitimate interest. La Tropical s.r.o. may therefore send you, even without your consent, offers of goods
and services similar to those you have bought from us, to the e-mail address you gave us. You can refuse these offers at any time. Each time an offer is sent, every customer can refuse further offers to that e-mail address free of charge by clicking the relevant explicit link in the offer. La Tropical s.r.o. sends its clients information about related similar services and goods mainly
while the service is being provided and then for no more than 3 years after the service has ended or the goods have been delivered;

• on the basis of the controller's legitimate interest, La Tropical s.r.o. will also process your e-mail address if you decide to contact us via  the "Write to us" link on our website. In this case La Tropical s.r.o. will  process your e-mail for as long as necessary to deal with your question or message, but no longer than 1 year from the day the question or message was delivered to La Tropical s.r.o.

4) La Tropical s.r.o. newsletter. Beyond the purposes and legal grounds above, La Tropical s.r.o. also allows people who are not yet its clients to subscribe to its newsletters – that is, outside the legitimate interest ground
of providing services. In that case personal data are processed
on the basis of consent within the meaning of Article 6(1)(a) of the Regulation. Only the e-mail address that the data subject voluntarily provides electronically via the website is processed. These personal data are not passed on to any third party and are used only to send newsletters about La Tropical s.r.o.'s services and goods. This consent can be withdrawn at any time by e-mail sent to info@latropical.cz. La Tropical s.r.o. will process your personal data for sending the newsletter for 3 years from the date consent was given.

5) Photos and videos of you from dance lessons and events organised by La Tropical s.r.o. If you agree to photos and/or videos of you being taken and used by La Tropical s.r.o. for marketing purposes, the personal data are processed on the basis of consent within the meaning of Article 6(1)(a) of the Regulation. This consent can be withdrawn at any time by e-mail sent to info@latropical.cz. La Tropical s.r.o. will process your personal data for 3 years from the date consent was given.

 

Legal basis for personal data processing

To put it simply, the lawfulness of processing is based on Article 6(1) of the Regulation, under which processing is lawful if it is necessary for the performance of a contract,
for compliance with a legal obligation or for the protection of legitimate interests, or if it is based on consent. The individual legal grounds are described in more detail
in the paragraph above.

 

Transfer of personal data to third parties

1. Within legal limits, we must provide personal data to public authorities, such as tax offices, courts and law enforcement authorities.

 

2. Your personal data will not be passed on to any third parties except those through whom we provide the dance studio services and goods you buy from us, such as instructors of dance courses and private dance lessons, a law firm, an accounting firm and IT specialists. Personal data will always be transferred in line with the data minimisation principle and only for a specific stated purpose.

 

3. Your personal data will not be passed on to any third parties for the purpose of offering third-party services and goods.

 

4. Your personal data will not be transferred to countries outside the European Union or the European Economic Area, or to any international organisation.

 

Source of personal data

1. La Tropical s.r.o. obtains personal data directly from the data subject, mainly from completed forms, mutual communication or contracts concluded in person. In addition, personal data may also come from publicly available sources, registers and records, such as the commercial register, professional registers, etc. However, this happens only exceptionally (mainly when correcting the data provided, fulfilling legal obligations, cooperating with public authorities or other activities within legitimate interests).

 

2. There may be situations where La Tropical s.r.o. obtains personal data from a person other than the data subject, in connection with a partner registration for a couple.
In that case:

- in the registration form itself, we instruct the person filling it in to enter the personal data of all data subjects with their cooperation or at least with their knowledge and consent;

- we then e-mail all data subjects to inform them that their personal data have been entered into our system for the purpose of concluding the contract and providing the service. We attach the text of this document, "Processing of customer personal data", and our General Terms and Conditions so that they are properly informed;

- in the same e-mail we give them a simple way to object to the processing of their personal data and to stop such processing.

 

3. We try to prevent unauthorised use of personal data and always act transparently.

 

Related information on personal data processing

1. If the data subject does not provide their personal data, it is not possible to conclude the relevant contract with La Tropical s.r.o. and provide the services arising from it. The personal data in the registration form are necessary in this respect for providing the specific service.

 

2. The data subject must provide only true and accurate personal data. The data subject is responsible for the correctness, accuracy and truthfulness of the personal data provided.

 

3. Personal data are processed in printed and electronic form, and La Tropical s.r.o. does not carry out automated decision-making or profiling.

 

With regard to the processing of your personal data by La Tropical s.r.o., we would also like to inform you of your following rights:

 

1) the right to request access to your personal data,

i.e. your right to obtain from La Tropical s.r.o., on request, information (confirmation) as to whether or not your personal data are being processed. If your personal data are being processed, you have the right to access them and to obtain the following information:

 

a) the purposes of processing;

 

b) the categories of personal data concerned;

 

c) the recipients or categories of recipients to whom your personal data have been or will be disclosed, in particular recipients in third countries or international organisations;

 

d) the envisaged period for which your personal data will be stored or, if that is not possible, the criteria used to determine that period;

 

e) the existence of the right to request from La Tropical s.r.o. rectification or erasure of your personal data or restriction of their processing, or to object to such processing;

 

f) the right to lodge a complaint with the supervisory authority, i.e. the Office for Personal Data Protection, Pplk. Sochora 27, 170 00 Praha 7, official website: https://www.uoou.cz.;

 

g) any available information about the source of the personal data if La Tropical s.r.o. did not obtain them from you;

 

h) the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the Regulation and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for you.

 

2) the right to request rectification of your personal data,

i.e. the right to have La Tropical s.r.o. correct inaccurate personal data concerning you without undue delay; you also have the right to have incomplete personal data completed, including by providing a supplementary statement.

 

3) the right to request erasure of your personal data,

i.e. the right to have La Tropical s.r.o. erase personal data concerning you without undue delay where one of the following grounds applies:

 

a) your personal data are no longer necessary for the purposes for which they were collected or otherwise processed;

 

b) you withdraw the consent on which the processing of your personal data was based and there is no other legal ground for the processing;

 

c) you object to the processing of your personal data under Article 21(1) of the Regulation and there are no overriding legitimate grounds for the processing under Article 21(2) of the Regulation;

 

d) your personal data have been unlawfully processed;

 

e) your personal data must be erased to comply with a legal obligation under European Union or Member State law to which La Tropical s.r.o., as controller, is subject;

 

f) your personal data have been collected in relation to the offer of information society services under Article 8(1) of the Regulation.

 

4) the right to restriction of processing of your personal data,

i.e. the right to have La Tropical s.r.o. restrict the processing of your personal data in any of the following cases:

 

a) if you contest the accuracy of your personal data, for a period enabling La Tropical s.r.o. to verify their accuracy;

 

b) the processing is unlawful and you oppose the erasure of your personal data and request the restriction of their use instead;

 

c) La Tropical s.r.o. no longer needs your personal data for the purposes of the processing, but you require them for the establishment, exercise or defence of legal claims;

 

d) if you object to the processing of your personal data under Article 21(1) of the Regulation, pending verification of whether the legitimate grounds of La Tropical s.r.o. override yours.

 

5) the right to data portability,

i.e. the right to receive the personal data concerning you that you have provided to La Tropical s.r.o. in a structured, commonly used and machine-readable format, and the right to transmit those data to another controller without hindrance from La Tropical s.r.o., where:

 

a) the processing is based on consent under Article 6(1)(a) of the Regulation or Article 9(2)(a) of the Regulation, or on a contract under Article 6(1)(b) of the Regulation; and

 

b) the processing is carried out by automated means.

 

In exercising your right to data portability, you have the right to have the personal data transmitted directly by La Tropical s.r.o. to another controller, where technically feasible.

 

6) the right to object,

i.e. the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data carried out on the following legal grounds:

 

- processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, or

 

- processing is necessary for the purposes of the legitimate interests pursued by the controller or a third party.

 

If you object to the processing of your personal data, La Tropical s.r.o. will no longer process them unless it demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the establishment, exercise or defence of legal claims.

 

You can also object to the processing of personal data for direct marketing or profiling. If you object to processing for direct marketing, your personal data will no longer be processed for those purposes.

 

7) the right to lodge a complaint 

with the supervisory authority, i.e. the Office for Personal Data Protection, Pplk. Sochora 27, 170 00 Praha 7, official website: https://www.uoou.cz.

 

 

You can re-read the information about the processing of your personal data contained in this document at any time on our website www.latropical.cz.